Product update · January 2026
HR letters in seconds and clear targets for every salesman
January gives HR teams a proper letter library: build a template once, then produce a signed-off letter for any employee in seconds. Sales managers can set monthly targets and commission tiers for each salesman, and everyone gets a faster menu, simpler permission groups and cleaner payroll, leads and quotation screens.
Highlights
The big changes in January 2026
HR letter templates and generator
Design appointment, promotion, warning and other letters once, with employee details filled in automatically, then preview, print and keep a copy of every letter issued.
Salesman targets and commissions
Mark users as salesmen, set monthly targets by year and define commission tiers, so every salesperson knows the number they are working towards.
A new ERP menu with module search
Open any module from one launcher or type what you need, such as Invoices or Quotes, and go straight there.
HR & Payroll: letter templates, draft employee alerts and quicker payroll screens
The biggest change this month is in HR: a complete letter generator, plus easier day-to-day payroll and self-service screens in the HR and payroll software.
HR letter template library
Build a library of letter templates, each with a title, description, category and Active or Inactive status. Categories cover Appointment, Termination, Promotion, Warning, Appreciation and Custom letters. The editor supports fonts, sizes, alignment, headings and tables, and the list can be searched and filtered by category and status.
Employee details filled in automatically
Insert placeholders from a picker grouped into personal details (name, CPR, nationality, passport, joining date), job details (job title, department, work shift), salary (basic, allowances, deductions, net salary) and company details (company name, address, today's date). You can add your own custom placeholders, such as a reason or a period, and type the value when generating. If an employee is missing data for a placeholder, FlairSuite warns you and lets you fill it in or continue.
Generate, preview and print letters
Pick a template and an employee, preview the letter with real data, then print or download it as a PDF on your company letterhead. Consistent, correct letters take seconds instead of a Word document and a copy-paste.
Letter history and reprints
Every generated letter is stored. Search the history by employee, by who generated it or by date, and reprint any letter exactly as it was issued, which gives HR a clear record for audits and disputes.
Draft employees alert
When employee profiles are left incomplete, the employee list now shows a banner with the number of drafts. A Draft Employees page lists them with the step each one reached, so HR can finish onboarding instead of losing track of half-entered staff.
Request history for employees
Employees now have separate history pages for their leave, letter, asset and payment requests, each with filters. Staff can check the status of past requests themselves instead of asking HR.
Clearer leave requests
The self-service leave request lets employees choose the leave type from cards, set the dates, choose a full or half day, and count calendar or working days. They preview the request before sending it to approval, which means fewer rejected or corrected requests.
Redesigned payroll screens
Generating and reviewing payroll uses cleaner screens: filter by month, currency, department or profile, compare with the previous month and arrange columns. The payroll details page shows totals for employees, additions, deductions and net salary on one screen. Exports to PDF, Excel and bank files, payslip printing and payslip emails work as before, with fewer clicks.
Faster batch additions, deductions, loans and overtime
Batch payroll inputs now use one table: pick the month, filter employees by profile or by those still without input, type amounts or hours inline and send the batch to approval. Entering monthly variations for a large workforce takes minutes.
Leave balance adjustments in three steps
Adjust leave balances by selecting employees, choosing to add to or subtract from the current balance or replace it, setting the effective date and confirming. The adjustment goes to approval before it applies.
Easier shift scheduling and employee set-up
Schedule patterns, schedule plans and the weekly shift calendar have been redesigned for quicker planning, with a warning before a plan overwrites existing shifts. The add employee wizard now runs in five clear steps and warns you before you leave with unsaved changes.
Loans, payroll history and bulk salary updates
Cancel a loan or an addition or deduction period with a reason that stays in the record history. History pages for additions, deductions and overtime are easier to read, and a bulk update shows the old value, the new value and the percentage change before it goes to approval.
CRM & Sales: salesman targets, sales by user and cleaner quotations
Sales managers get targets and commissions per salesman, and the CRM screens for leads, quotations and contracts are quicker to work with.
Salesman targets and commission tiers
A new Salesman Targets list lets managers mark users as salesmen. Each salesman has commission tiers with from, to and rate percentage, a 12-month target grid for each year, extended commissions and automatically calculated targets. Targets and commissions sit next to the salesman's details, notes and attachments.
Sales activity for each user
A user's page now shows the customers linked to them along with their sales orders, invoices, credit notes, follow-ups and quotes. Managers see each person's pipeline and results in one place, and can link customers to a user directly.
Leads on one page
Leads, My Leads, Won, Lost and Reserved leads have their own lists. A single lead page shows status, budget, contact details, last activity, days since activity, and tabs for calls, emails, follow-ups, meetings, visits and status updates, with Transfer Lead one click away.
Quicker quotations and contracts
Quotations and contracts open in a full-page editor with auto save, VAT and totals including VAT, payment terms and terms and conditions. From a quote you can convert to an invoice, generate a payment or send it for approval. Contracts support billing every 1 to 6 months or annually, recurring invoicing, finalising and termination.
Edit rights that follow the document status
Quotes, contracts and sales orders only show the Save button to users who are allowed to edit the document in its current status, and deleting a quote now asks for confirmation. This protects approved documents from accidental changes.
Correct VAT on quotes and orders
Lines with VAT-inclusive prices, or lines where VAT is removed, now calculate and save the right VAT, so quotation and order totals match the invoice.
Platform & Usability: a new ERP menu and simpler permission groups
Finding your way around FlairSuite ERP is faster, and administrators can see and change who can do what without digging through tabs.
ERP menu with module search
A new ERP Menu launcher shows the main apps and lets you drill into any module, or search for a screen by name. A horizontal menu bar gives every module a drop-down with counts for items that need attention.
Redesigned top bar
The top bar shows the current page, the time and day, a dark mode switch and a shortcut to Pending Approvals, so approvers never miss what is waiting for them.
Permission groups on one page
User groups now open on a single page with a group summary and cards showing only the permissions and record access actually granted. Change permissions with search and a Select All switch, add notes and attachments, and get a warning before leaving unsaved changes. Access reviews take minutes.
Purchasing: everything for suppliers under Vendors
Supplier work now has its own home in the menu.
A dedicated Vendors area
Vendors, vendor invoices, payment vouchers, cheques, purchase orders, requests for quotation and credit notes are grouped under one Vendors menu. Customer documents are regrouped into quotations, contracts and orders, so purchasing and sales teams each find their documents faster.
Finance & Accounting: journal entry approvals you can rely on
Accountants get a cleaner journal entry view and tighter approval rules.
Journal entry details and printing
Journal entries open on a clear details page with printing and an approval view, and journal vouchers use a searchable account picker instead of a long list, which means fewer posting errors.
Stricter journal voucher approvals
Approve, return and reject work for any voucher that is not yet approved, and an approved voucher can no longer be approved or returned a second time. The ledger stays consistent with the approval trail.
Bank vouchers for account administrators
Account administrators always see bank payments from every year, even when their role is limited to current-year payments, so nothing is hidden from the people responsible for the books.
Inventory: a clearer product page
Stock information for each product is easier to read.
Redesigned product and category pages
The product page shows quantity on hand, incoming and outgoing stock, stock movements by document and store, purchase history and the linked inventory, income and cost of goods sold accounts. Category pages keep their custom fields with a simpler editor, which makes inventory management checks quicker.
FAQ
January 2026 update: questions answered
Can FlairSuite generate HR letters automatically?
Yes. You create letter templates for appointment, promotion, warning, appreciation, termination or any custom letter, and FlairSuite fills in the employee's details. You preview, print or download the letter as a PDF on your letterhead, and every letter issued is kept in a searchable history.
Does FlairSuite CRM track sales targets and commissions?
Yes. Managers mark users as salesmen, set monthly targets for each year and define commission tiers by amount range and rate. Each user's page also shows their customers, orders, invoices, credit notes, follow-ups and quotes.
Did the payroll process change with the new screens?
The steps are the same: filter, generate, review and send to approval. The screens are cleaner, totals are easier to read and batch inputs are typed into one table, so the monthly payroll run takes less time.
See these updates in your own FlairSuite
Already a customer? Your team can start using these features today, and we are happy to train them. New to FlairSuite? Book a free demo.