Product update · February 2026
Build your own reports and draw your approval workflows
February puts reporting and approvals in your hands. Managers can build, filter and export their own reports, and administrators draw approval workflows on a visual canvas. Finance gets payment vouchers that cannot overpay an invoice, HR runs department-wide appraisals, and service businesses get appointment booking that stops double-booking.
Highlights
The big changes in February 2026
Report builder with saved filters
Build a report from a ready-made template or your own tables, group and filter it when you run it, save filter sets and export to PDF or Excel.
Visual approval workflow designer
Draw who approves what as a flowchart of steps, groups and users, so approval rules match how your organisation actually signs off.
Payment vouchers that cannot overpay
Pull a supplier's open invoices into a voucher and FlairSuite blocks any line that exceeds the remaining balance, including amounts already waiting on other vouchers.
Reports and approvals: build reports yourself and design approval flows visually
Two of the most requested tools are now in users' hands: a full report builder and a visual approval workflow designer.
Reports centre with folders
A new Reports page keeps reports in folders you create, rename and delete, with search and a Reports button in the top bar. Each report can be private, shared with selected users or public to everyone in your account.
Create a report in a few steps
Start from a predefined report template or build from tables by choosing a main table, related tables and the fields you need. Rename columns, set the sort order and mark which fields can be used for grouping. Reports stay as drafts until you finish them.
Filter, group and total at run time
Run a report with date ranges and other parameters, choose how to group it, and add filters such as equals, contains, starts with or between. Save named filter sets to reuse later, open any row for details and see column totals.
Export reports to PDF and Excel
Any report can be exported to PDF or Excel, with the file named after the report and the date, ready to send to management or your accountant.
Collection and customer ageing reports in the new viewer
The collection report, summary collection and customer ageing report now run in the new viewer. Ageing can be based on invoice date or due date, in buckets from 0 to 30 days up to more than 365 days, with advance payments and a yearly view.
Drag-and-drop approval workflow designer
Design approval workflows as a flowchart: choose the document type, add steps with their groups and users, connect them and save. Choose whether everyone, only the previous step or nobody is notified. A new Approval Settings area lists every workflow, and approver pickers show user photos.
Settings organised by module
Settings are regrouped into clear hubs with side navigation: Accounting, Invoices, Payments, Petty Cash, Inventory, Purchase, CRM, General and Master Data, Security, Branding and Appointments. Options use simple Yes or No switches, so set-up is quicker and nothing is hard to find.
Secure storage for files and signatures
Uploaded files, user photos and signatures are stored securely per account and opened through short-lived links. Signatures on quotations, invoices, bank vouchers and credit notes load reliably, and lists show image thumbnails and coloured status tags.
Finance & Accounting: payment vouchers, cheque printing and a journal preview
Paying suppliers is quicker and safer, and accountants can check entries before anything is posted.
New payment voucher screen
Create a payment voucher with the payee, bank account, payment type, cheque date, reference and description, then add lines from the supplier's outstanding invoices with their date, total and balance. Lines can be reordered, the voucher saves automatically, and notes and attachments sit alongside.
Protection against overpaying invoices
The invoice balance shown on a voucher now subtracts amounts already approved or waiting for approval on other vouchers. A voucher cannot be sent to approval if a line exceeds the remaining balance, checked to the fils, or if no bank account is selected.
Cheque register and cheque details
Generate and print a cheque from the voucher, then follow it in the Cheques list. Each cheque shows its number, date, amount in figures and words, bank, vendor and voucher, and can be cancelled with a reason that records who cancelled it and when.
Cheque layout designer
Set the cheque size in centimetres, upload a scan of your cheque as a background, then choose and position the fields to print. Cheque printing lines up with your bank's cheque book first time.
Journal preview on supplier invoices
Before a supplier invoice is posted, the transactions view shows the exact ledger entries it will create, clearly marked as a preview. Accountants can check the accounts before they approve.
Chart of accounts and fiscal periods
The chart of accounts is a searchable tree with a right-click menu to add, edit or delete accounts and set bank details, plus drag-and-drop ordering. Fiscal years can be divided into 1 to 12 periods with a preview before you confirm.
Accuracy improvements
Products priced including VAT now calculate the correct VAT on sales invoices. Settlement accounts display cleanly on refund forms, bank voucher PDFs open reliably, and bank reconciliation confirms each saved match.
Purchasing: redesigned purchase orders, supplier invoices and supplier profiles
Buyers and accountants work faster on cleaner purchasing screens with more checks built in.
Redesigned purchase orders
Purchase orders carry the supplier, order date, currency, payment terms, delivery store, contact employee, supplier reference, related customer or project and purpose. Lines take a product or account, quantity, price, discount by percentage or amount and a scheduled delivery date per item. Finalise locks the order, and edits respect each user's permissions.
Supplier invoices with duplicate checks
Supplier invoices warn you when an invoice reference has already been used, which helps prevent paying the same bill twice. Add lines from a purchase order with the available quantity, or from inventory, and open a product's purchase history to compare previous prices and suppliers.
Supplier profile
Each supplier has a profile with English and Arabic names, credit limit, credit period, contacts, internal notes, purchases and attachments, and a button to start a purchase order straight away.
Purchase settings
Payment terms, purchase tax and general purchasing options now sit together in Purchase Settings.
HR & Payroll: appraisals, employee onboarding and attendance devices
HR can run structured appraisals, get new staff into the system with their own login, and manage attendance devices from one place.
Appraisals by department or by employee
Create an appraisal for every employee in selected departments or for chosen employees. Choose the skills to rate, give each skill a weight, and choose the reviewer: the department manager, the employee's own manager or another manager.
Feedback and appraisal reports
Reviewers rate each skill as Excellent, Very Good, Good or Needs Improvement and add comments and a summary. HR sees completed and waiting feedback, sends notifications, downloads the appraisal report and skills report as PDF, and reviewers have their own pending and completed feedback lists.
User access when adding an employee
After entering a new employee, HR can create a login straight away, send an onboarding email so the employee sets their own password, or link an existing user. New staff can use self-service from day one.
Salary change requests with a clear comparison
Request a salary change with pay grade, currency, effective date, basic salary and additions or deductions as an amount or a percentage. A confirmation page compares old and new values for each component before it goes to approval, and approvers receive a salary change PDF.
Employee documents with expiry dates
Upload employee documents with type, title, expiry date and comments, preview and download them, and see at a glance which have expired. Uploads must finish before saving, so nothing is lost.
Attendance devices and on-site connectors
Attendance devices are managed from a new Attendance section in HR settings: add, enable, restart, sync and back up devices, give or remove employee access and enrol fingerprints remotely. A small on-site connector links office fingerprint devices to the cloud, and HR can see whether each one is connected and keep it up to date.
Shift calendar view
Assigned shifts now show on a calendar by month, week or list, so supervisors see who is working when.
Appointments: staff availability, booking checks and opening hours
Clinics, salons, gyms and other service businesses get an appointment calendar that prevents clashes.
Appointment calendar with staff availability
View booked appointments by day, week or month and filter by staff. A per-staff view shows available time slots, today's schedule and the number of appointments, and you can click to book.
Book in available slots only
When adding an appointment, choose the contact, service, package and staff, then pick from the available time slots. Staff who are busy at that time are marked, holidays are respected, and services can ask their own extra questions that are saved with the booking.
No more double bookings
A time slot is closed as soon as it is booked for that service, and clash checks also cover appointments that run across several days. Cancelled appointments are clearly marked and cannot be edited or deleted.
Booking list and billing
Search bookings by contact name, phone, CPR or staff, group them by staff or contact, export to PDF and select appointments to turn into an order or payment.
Appointment settings and opening hours
Set opening times for each weekday, service categories and general booking rules, and give each service its duration, staff and custom fields.
Property & Real Estate: an executive dashboard
Property owners and managers see the whole portfolio as soon as they log in.
Real estate dashboard
The home dashboard shows each residential property's total, reserved and vacant units, occupancy percentage and year-to-date income, expenses and net income, monthly or yearly. Cards show properties, active contracts, active tenants, contracts about to expire and pending maintenance.
Inventory & Assets: product barcodes, fixed asset receiving and offers
Product and fixed asset screens are easier to use, with a few useful additions.
Product page with barcode and stock history
Products and services open on one tabbed page with stock balance, components, suppliers and purchase prices, POS settings, custom fields, notes and attachments. A barcode tab generates the product barcode, and the transaction history lists every receive note, delivery note, invoice, transfer, stocktaking and issue note by store.
Fixed assets with depreciation schedules
Asset categories, assets, incoming and received assets, transfers and disposals have new screens. When receiving assets from an invoice or purchase order, set the serial number, department, location and useful life, then view the depreciation schedule period by period before approving.
Packages and offers
Create packages and time-limited offers with products, quantities, prices, discounts and totals in BHD, and choose which lines staff may change.
Point of Sale: simpler device set-up
Setting up POS terminals is quicker.
POS device settings on one page
Each POS device has one settings page covering restaurant mode (dine in, delivery, tables and scheduled orders), button labels, display options, payment options, product categories and pricing categories. New lists cover POS devices, category groups and cash-in types.
Communications: saved email and SMS templates
Bulk messaging is easier to repeat and easier to cost.
Email and SMS template libraries
Save email and SMS templates in libraries you can search, edit and delete. Write from scratch or build and edit with AI, then pick a saved template when you send.
SMS cost per send and WhatsApp previews
Each bulk SMS send shows the total numbers, messages per number, rate and total cost. Each queued WhatsApp message has a details page and a preview of exactly what the recipient sees.
CRM & Sales: quicker contracts and accurate quotations
Small changes that save sales teams time.
Start a contract in one click
Create new contract opens a fresh contract straight in the editor. Quotation dates are now saved correctly, signatures appear on quotation PDFs, and customer types can be added in CRM settings.
FAQ
February 2026 update: questions answered
Can I build my own reports in FlairSuite ERP?
Yes. Use a predefined template or build from tables, choose fields, grouping and sort order, and decide who can see the report. When you run it you can filter, group, save filter sets and export to PDF or Excel.
How does FlairSuite stop suppliers being paid twice?
Payment vouchers take their lines from the supplier's open invoices, and the balance shown already deducts amounts on other approved or pending vouchers. A voucher cannot go to approval if a line exceeds the remaining balance, and supplier invoices warn you about a repeated invoice reference.
Does FlairSuite prevent double-booking appointments?
Yes. A time slot is closed once it is booked for that service, clashes are checked across multi-day appointments, holidays are respected and busy staff are marked when you book.
Can FlairSuite print cheques on our bank's cheque book?
Yes. The cheque layout designer lets you set the cheque size, use a scan of your cheque as a guide and position each field. Cheques are generated from payment vouchers and tracked in the cheque register.
See these updates in your own FlairSuite
Already a customer? Your team can start using these features today, and we are happy to train them. New to FlairSuite? Book a free demo.