Product update · August 2025
Fewer manual bank vouchers and clearer property performance
August removes manual steps between receiving a payment and recording it in the bank. Property managers also see each building's income, expenses and net result for the year at a glance, and visitor reports get more detail.
Highlights
The big changes in August 2025
Automatic bank vouchers
Choose payment methods that debit the bank automatically once payment clears, with no manual bank voucher.
Year-to-date property results
Each property shows its income, expenses and net income for the year so far.
Visitor details in reports
Open the full visitor record straight from the owner visitors report.
Finance & Accounting: payment workflows without manual bank vouchers
Finance teams decide, payment method by payment method, how much of the receipt-to-bank process is automatic.
Automatic bank voucher per payment method
A new Payment Workflow section on each payment method lets you disable the manual bank voucher. Once a payment through that method is cleared, FlairSuite debits the bank account automatically. Card and transfer receipts reach the bank balance without extra data entry, which simplifies bank reconciliation.
Auto submit for faster deposits
Turn on auto submit and the accounts department can create the bank voucher directly after the payment is received, without the cashier submitting it first. Automatic bank vouchers always switch auto submit on.
Bank voucher lists that respect the workflow
The lists of payments waiting for submission or for a bank voucher now follow each method's settings, so staff only see the payments they actually need to process.
Accurate VAT when editing invoice lines
Editing a line on a sales invoice now recalculates the line total and VAT to three decimals, whether the VAT is included in the price or added to it. VAT totals stay correct to the fils.
Petty cash reliability
The default petty cash type no longer appears as a separate menu entry and ledger posting for petty cash has been corrected.
Property management: year-to-date performance per building
Owners and managers see how each building is doing without running a report.
Income, expenses and net income for the year
The property details page now shows year-to-date income from the property's invoices, year-to-date expenses from the ledger and the resulting net income for the current year.
Monthly report corrections
The owner monthly report has been refined so unit figures and totals line up with the expenses posted for the month.
Gate and visitor management: richer visitor reports
Visitor reports now go from summary to detail in one click.
Visitor details from the report
The owner visitors report now includes car type and colour, who added the visit, arrival time and who allowed entry, with a details link that opens the full visitor record. It defaults to the current month and groups visits by villa.
Sales invoices: smoother editing
Small changes that keep invoicing moving.
Quick-add customers from the invoice
A company or individual created from inside the invoice is now selected straight away in the customer search, and more image formats can be attached to invoices.
FAQ
August 2025 update: questions answered
Can FlairSuite create bank vouchers automatically for customer payments?
Yes. On each payment method you can disable the manual bank voucher, so cleared payments debit the bank account automatically. You can also let accounts create bank vouchers without a cashier submission.
Can I see a property's profit for the year?
Yes. The property details page shows year-to-date income, year-to-date expenses and net income for the current year.
Is VAT recalculated when I change an invoice line?
Yes. Editing a line recalculates its total and VAT to three decimals, for prices with VAT included or VAT added.
See these updates in your own FlairSuite
Already a customer? Your team can start using these features today, and we are happy to train them. New to FlairSuite? Book a free demo.