Product update · July 2025
Property costs posted to the ledger, invoices built faster
July turns property expense sheets into a full approval workflow that posts straight to your accounts. Sales teams get a redesigned invoice screen with payment schedules, and gated communities get new visitor reports.
Highlights
The big changes in July 2025
Expense sheets that post to the ledger
Itemised property expense sheets go through approval and post expenses and VAT to the right accounts and cost centres.
Redesigned invoice screen
Faster customer and product search, items from orders or deliveries and a payment schedule builder.
Visitor reports
See which owners receive the most visitors and the full visitor log per villa.
Property management: expense sheets that post straight to the ledger
Property managers and their accountants now work from the same approved figures.
Itemised expense sheets with approval
Property expense sheets now hold individual lines with vendor, bill number, amount, VAT and account. Lines can be added or removed, the sheet saved and sent for approval, then approved and finalised. Costs are reviewed before they reach owners or the books.
Automatic posting with VAT
Finalising a sheet posts each expense, its input VAT and the balancing credit to the ledger, tagged with the property's department, location and activity. Cancelling a sheet is blocked in closed financial periods.
Print, change date and audit
Expense sheets can be printed to PDF with or without their accounting entries, and their date can be changed when needed. Auditors and owners get a clear trail from sheet to ledger.
Property accounts configuration
Each property now stores its income account, expense credit account and default department, location and activity. If accounts are missing, FlairSuite shows a warning that lists them and explains where to set them.
Owner report uses posted expenses
The monthly owner report now takes the month's expenses from the ledger for the property's location, so the report always matches the accounts. Monthly and yearly reports open with clear navigation back to the property.
Photo management
Set any property photo as the primary photo or delete photos you no longer need.
Sales invoices: a faster, redesigned invoice screen
Sales and finance teams create and edit invoices with fewer clicks.
New invoice editor
The sales invoice screen has been redesigned with instant customer and product search, inline line editing, custom items and the option to add items from orders or deliveries. Totals before VAT, VAT and total including VAT update as you type.
Payment schedule builder
Switch on a payment plan to split an invoice into equal payments, set a fixed amount per payment, or build a custom schedule, choosing the frequency and the first due date. A summary compares the scheduled total with the invoice total, so instalment plans are right first time.
Attachments and mobile scanning
Drag and drop attachments onto the invoice, or send a scan request to scan the signed document with a mobile phone. Supporting documents stay with the invoice.
Clear editing status and approval
The invoice shows whether it is editable or locked, and can be sent for approval from the same screen.
Court case details at a glance
In Collections, the court case quick view now has a Details tab with the case number, case date and fees.
Finance & Accounting: petty cash workflows
Petty cash fits the way your company approves spending.
One-step or two-step petty cash
Each petty cash type now has a workflow type. One step finalises and posts the petty cash as soon as it is approved, while two steps keep a separate finalisation for finance.
Default type and account checks
A default petty cash type is created automatically and cannot be deleted, and FlairSuite warns you if a type has no finance account before anyone creates a claim. Location and department on each line now carry through to the ledger for cost centre reporting.
Gate and visitor management: visitor reports
Community managers can now analyse visitor traffic.
Top owners by visitors
A new report ranks owners by their count of visitors for a chosen period, helping management spot unusual activity.
Owner visitors report
For each owner or villa, see every visit with the visit date, visitor name, CPR, mobile, car plate, remarks, who added the invitation (owner or staff), arrival time and the guard who allowed entry. The report prints in landscape and is available in Arabic.
Owner name on the guard's list
Security users now see the owner's name alongside each visitor, so guards know whom the guest is visiting.
FAQ
July 2025 update: questions answered
Can property expenses be approved before they are posted to accounts?
Yes. Expense sheets are saved, sent for approval, approved and then finalised. Finalising posts the expenses, VAT and credit entries to the ledger with the property's cost centres.
Can I split a sales invoice into instalments?
Yes. The payment schedule on the invoice can divide the total into equal payments, use a fixed amount per payment or follow a custom plan, with a frequency and first due date.
Which visitor reports are available for gated communities?
There is a report ranking owners by number of visitors and a detailed owner visitors report showing each visit, who created it and who allowed entry.
See these updates in your own FlairSuite
Already a customer? Your team can start using these features today, and we are happy to train them. New to FlairSuite? Book a free demo.